Bank Reconciliation
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What it does
Every month finance ends up with a pile of payments and receipts that will not tie out between the ledger and the bank. Someone opens the ERP, opens online banking, and checks them one reference at a time. This robot does that pass for them: it reads the ERP's flagged exceptions, searches the bank statement for each one, and labels exactly how the two sides drift apart - a missing payment, a transposed amount, a double payment, or cash received but never applied.
Reconciliation is the textbook RPA job: high-volume, rules-based, spread across two systems that do not talk to each other, and painfully error-prone by hand. Automating it turns a day of eye-strain into a few minutes, and every discrepancy comes out with the exact figures from both sides attached - evidence, not guesswork.
Related use cases
See allFriday Payment Run
Prepare a weekly vendor payment run in the ERP: propose every bill due within seven days, and separately list the blocked bills with the reason each is on hold - a pending goods receipt, a price mismatch, or a missing PO.
Invoice Inbox to Ledger
Read vendor-invoice e-mails and post each as a bill in the ERP. Cancel a duplicate reference instead of paying twice, and post-but-block anything that fails the 3-way match against the purchase order.
Monday Morning Briefing
One robot, five systems, the whole week's work on a page. Sign in to the CRM, mailbox, ERP, carrier and help desk in turn, read the one number that matters from each, and write a single briefing with a grand total.